Wholesale
Wholesale software for businesses selling by the carton, on credit
Tiered pricing, credit control, unit conversion and warehouse stock for wholesale traders and distributors.
Problem
Negotiated prices kept in a notebook, credit balances discovered late, and stock counted in units the system does not model.
Software
Customer-tier pricing carried through quotation to invoice, credit ledgers inside the sales flow, and multi-unit stock with conversions.
Result
Consistent invoicing, aged receivables visible where sales decisions are made, and stock counts that survive an audit.
Wholesale is retail with different arithmetic. Prices are per customer tier, quantities convert between cartons, dozens and units, and most sales leave on credit — so the ledger matters more than the receipt. A system that models only cash sales at a single price is abandoned within a month.
We build distribution systems around three records: the price this customer is entitled to, the stock the order will consume, and the balance still owed. Quotations, delivery notes, returns and settlements all hang off those three.
For traders who also run a retail counter, one platform serves both: wholesale customers get their tier and credit terms, walk-in sales get the retail price, and both draw from one inventory ledger.
What breaks in wholesale
Pricing that varies by customer
Tiered, negotiated and slab pricing cannot live in a spreadsheet if invoicing is to stay consistent across staff.
Credit that is never fully visible
Outstanding balances, partial payments and aged receivables must be part of the sales flow, not a monthly reconciliation exercise.
Units that change on the way out
Buying by carton and selling by unit makes every stock number a conversion. Unmodelled, the count is wrong from the first purchase.
Returns and claims
Damaged goods, expiry returns and supplier claims move stock and money in opposite directions and must both post correctly.
What we build
- 01
Sales and quotations
Quotations, orders, delivery notes and invoices with customer-specific pricing carried through the whole chain.
- 02
Credit and receivables
Customer ledgers, credit limits, partial payments, aging and statements generated from the same documents.
- 03
Warehouse inventory
Multi-unit stock with conversions, batches and expiry, transfers between warehouses, and reorder planning.
- 04
Supplier and purchasing
Purchase orders, goods received, supplier bills, returns and landed cost where it affects margin.
Other industries
FAQ
Wholesale — questions
Can one system run both wholesale and retail?
Yes, and it usually should. One inventory ledger with two pricing paths avoids the classic failure where the shop and the warehouse believe different stock numbers.
Do you support field or van sales?
We build mobile order-taking on the same APIs when the workflow needs it, so a field order reserves stock and applies the customer's price exactly as a desk order does.
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